If you’re struggling with low productivity level and want to get done more work in less time, here are some pro secrets that you can use and improve productivity at work instantly.
In this post, I’m going to list 5 techniques that you can apply immediately to the work and improve productivity at work now. Let’s get it.
1. Set priorities of the day
Imagine Mr. A enters into his office cabin, open his system, and start making a plan for the day.
Now imagine, Mr. B enters into his office cabin, open his system, and start working.
You see the difference?
Mr. B didn’t waste time. He is productive from the very first minute he came office. It is because he came with a clear target. He knew what is next and his priorities of the day were fixed.
You should also reach to the office with a to-do list of the day. It can make you hugely efficient. And it’s not complicated to make this list.
First, break down your one big goal into small chunks in order to achieve it step by step. Then, write each chunk on a sticky note. Each working day, pick three notes and finish those tasks first. That’s it.
2. Work in batches
A normal work routine is like a monkey. Jumping from one task to another in every few minutes. Checking email every 15 minutes, updating your social media account 15 times a day, checking and moderating new comments every hour, or reading RSS feed 3 times a day. You know something known as multitasking.
But this is unproductive working routine. Our productivity decreased by 40% while multitasking. We humans are bound to focus on one thing at a time. Even a study says every time you distracted, it takes 15 minutes to regain complete focus.
The answer to this is work in batches. Group similar task that require similar resources in order to get done, and then do it.
For example, do all the projects meeting once in a week, or reply to all emails and comments together at the end of the day.
3. Automate tasks
You know the best and worst thing about technology?
It automate the process and reduce manual work. Things, that took hours and plenty of your resources before, can be automated now and done through tools quickly.
For example, daily social media updates, sending thank you message to new subscribers and followers, emailing clients and customers, or taking backup of your database.
Most of the things you do can actually be automated. The point is very clear. If there is something that can be automated and the quality of result will be same, then there is no sense of wasting your time on this.
You can use the app IFTTT to automate your workflow. It has thousands of recipes and all is free.
4. Take some breaks
I understand when you push your limits, continuously work for hours, and believe you’re doing your best. But science says that working continuously without any break take down your productivity and decision quality.
According to a research, 40 hours in a week is the sweet spot of optimum productivity. Every hour beyond this is more likely to give a backfire in one way or another. You may get obesity(and related diseases), more stress, and worst a heart attack.
Take regular breaks, hang out with family and friends, and give optimum rest to your mind and body. Even a recent study says that taking regular breaks of just 2 minutes can increase your productivity by 11.15%. Another study confirms that a 26 minutes nap during work can improve your alertness by 34%.
So, work very hard only as long as it doesn’t affect your health, work quality, and productivity.
5. Use the two-minute rule
This tip actually came from David Allen’s bestselling book, “Getting Things Done”. According to him, there are many small(but important) tasks, came in our day to day life, that will take no more than 2 minutes to complete. But we procrastinate them for one reason or another.
For example, cleaning your desk, sending that email, to call your wife, and many others.
The more you postpone these small tasks, the aggressively they come back. They get bigger and bigger with time.
So the deal is straight:
If you could complete a task in two minutes or less, do it now.
I hope these lessons will help you to do work more in less time. Now, let me know what technique you use to improve productivity at work.
Photo credit: Pixabay